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Rgds Steve
In Part 1 we looked at using email forwarding to read a colleague’s email while they are away on vacation.
In part 2 we are going to look at the other two methods-webmail and configuring an email client.
Webmail is my preferred method as it doesn’t require any setup. All it requires is that you know the account name/password of you colleagues account and that the account is accessible via webmail (most are today).
Of course there are security issues as you have full access to the other person’s email account.
The final method is to configure an email client to access the other email account. All email clients can access multiple email accounts/mailboxes and so it is possible to configure your client e.g. outlook express to access your colleagues email while they are on vacation.
This is trickier and if incorrectly setup then you will finish up with the only copy of the emails and when your colleague returns from holiday all the emails that they received in that time have been deleted and are on your computer.
The security issues are the same as webmail as again you have full access to the colleague’s email account
You can find out more about the above techniques in:
I received a question the other day about a problem which will no doubt be
faced by many of you this holiday season. Here is the question
How can I get my e-mails from another computer or site. I\’m covering for
another manager and I have to go to her property to see the e-mails
There are several ways of doing this depending on what type of email system
you are using.
The easiest way is to get the other person to forward the email to you while
they are away. This way the email is sent to their mailbox and a copy is sent to
yours. You can reply to the emails and email replies will be sent to you.
To do this you will either need access to the email account on the email server or they will need to have done it for you (most common). If you have Gmail account then you can find the forward option at the bottom of the screen under the messages:
If you click the forward link you get another screen (below) which lets you
configure an email address to send it to. You should also keep a copy on the
server so that the other person has access to the mail when they return.
The above configuration is usually done by the person whose mailbox it is and
who want some else to access the emails while they are away. It can also be be
configured by anyone who has access to the email account.
Although the above used Google Gmail almost all email providers that I have
encountered have this feature it is just a question of locating it.
The email forwarding method is the one most commonly used (even in large
organisations) as it is under the control of the person whose mailbox it is and
when they return from holiday they simply turn it off.
It is not the only way the other two common methods are:
- Webmail Access
- Configuring an email client to access the mailbox.
These we will look at in a few days. Here you can find more about email forwarding
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